This is a privacy notice of CHY CONSULTANCY LTD.
We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how data protection law protects you.
- WHO WE ARE AND IMPORTANT INFORMATION
What is the purpose of this privacy notice?
This Privacy Policy explains how CHY Consultancy (“CHY”, “we,” “us,” “our”) collects, processes, and protects personal data, including special category data, related to the Construction York project (“the Project”). CHY Consultancy is committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter.
You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
- Data Controller Information
The data controller responsible for this website and your data is:
CHY Consultancy
Address: 41 Park Square N, Leeds, LS1 2NP
Contact Email: Info@CHYConsultancy.com
Contact Number: 0800 145 5195The nominated Data Protection Officer is:
Rob Wolfe (Managing director, CHY Consultancy)
Contact Email: rob.wolfe@chyconsultancy.com
- What Data We Collect
Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioner’s Office.
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identifying Data: Name, contact details (e.g., phone number, email address), and demographic information.
- Special Category Data: Information related to your ethnicity and other data deemed necessary to measure the social impact of the Construction York project.
- Lawful Basis for Processing Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Performance of Contract – this means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering such a contract.
- Legitimate Interest – this means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by emailing rob.wolfe@chyconsultancy.com.
- Comply with a legal or regulatory obligation this means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Under Article 6 of the UK GDPR, the lawful bases we rely on for processing your personal data are:
- Legitimate Interests (Article 6(1)(f)): We process your identifying data to measure social value and track the outcomes of the Construction York project. This processing is necessary for monitoring and evaluating the project’s effectiveness and for connecting you to potential opportunities provided by the Project.
For the processing of special category data, we rely on:
- Explicit Consent (Article 9(2)(a)): We will obtain your explicit consent to collect and process Special Categories of your Personal Data. Acceptance of this Privacy Policy is explicit consent. You have the right to withdraw this consent at any time.
- Purpose of Collecting Special Category Data
We collect Special Category Data specifically to assess the social impact of the Construction York project and to fulfil our reporting obligations. Understanding the diversity and backgrounds of project participants helps us evaluate inclusivity and ensure the project meets its goals in supporting communities equitably. The data we collect will also help us understand how participants engage with the project and how participants interact with the opportunities made available through the duration of the project.
- How Your Data is Used and Shared
Your personal data will be used for the following purposes:
- Measuring and evaluating the social impact of the Construction York project.
- Tracking outcomes resulting from engagement with the Project.
- Generating anonymized and aggregated reports to fulfil reporting obligations to stakeholders, including the local council.
- Confirming attendance and engagement with third party providers of training and/or employment opportunities made available throughout the Project.
Data may be shared with:
- The Council: As part of our reporting obligations.
- Project Stakeholders: Including partner organisations, local employers, charities, training providers and community projects.
- Service Providers: Who assist with data processing under strict confidentiality agreements.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.
Opting out
You can ask us or third parties to stop sending you marketing messages at any time BY FOLLOWING THE OPT-OUT LINKS ON ANY MARKETING MESSAGE SENT TO YOU OR BY EMAILING INFO@CHYCONSULTANCY.COM at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us because of A PRODUCT/SERVICE PURCHASE, PRODUCT OR SERVICE EXPERIENCE OR OTHER TRANSACTIONS.
- Data Minimisation and Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
In some circumstances you can ask us to delete your data: see “9. Your Data Rights” for further information.
- Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instruction, and they are subject to a duty of confidentiality.
The data security measures implemented to protect your data from unauthorized access, loss, or misuse include:
- Access controls to limit who can view and process your data.
- Secure storage of physical and digital data.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
- Your Data Rights
Unless subject to an exemption under the data protection laws, you have the following rights with respect to your personal data:
- Access: You can request a copy of the personal data we hold about you.
- Rectification: The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- Erasure: The right to request your personal data is erased where it is no longer necessary to retain such data;
- Withdraw: The right to withdraw your consent to the processing of your data at any time, where consent was the lawful basis for processing your data;
- Restriction: The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- Objection: The right to object to our processing of personal data, where applicable i.e. where processing is based on our legitimate interests (or in performance of a task in the public interest/exercise of official authority); direct marketing or processing for the purposes of scientific/historical research and statistics).
- Data Portability: The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable 9i.e. where our processing is based on consent or is necessary for the performance of our contract with you or where we process your data by automated means);
To exercise these rights, please contact us at Info@CHYConsultancy.com
No fee required – with some exceptions
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
- Consent and Withdrawing Consent
Where we rely on your consent to process special category data (e.g., ethnicity data), you have the right to withdraw your consent at any time. To withdraw consent, please contact us at Info@CHYConsultancy.com. Note that withdrawing consent may affect your ability to participate fully in the Construction York project.
- Data Transfers
All data is processed and stored within the UK. We do not transfer your data outside of the UK.
- Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and significant updates will be communicated directly to you.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
- CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
Please keep us informed if your personal data changes during your relationship with us. It is important that the personal data we hold about you is accurate and current.
- QUERIES, REQUESTS OR CONCERNS
To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact Rob Wolfe at rob.wolfe@chyconsultancy.com
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioner’s Office on 03031 231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.
Contact Information
If you have any questions or concerns regarding this Privacy Policy or how your data is processed, please contact us at:
CHY Consultancy
Address: 41 Park Square N, Leeds, LS1 2NP
Contact Email: Info@CHYConsultancy.com
Contact Number: 0800 145 5195This Privacy Policy is effective from 20/08/2024